AN AWARD-WINNING
TEAM OF SPECIALIZED B2B MARKETERS

As an Administrative Assistant, you will play a key hybrid role across executive support, internal operations and team collaboration. You’ll support key executives, internal communications, and help maintain seamless day-to-day operations. This role is ideal for a digital-first native who is proactive, organized, detail-oriented, and excited to contribute to a fast-growing B2B marketing agency.

IMPORTANT! Only candidates available for in-person, hybrid work in the Greater Vancouver Area will be considered.

KEY RESPONSIBILITIES:

Executive & Administrative Support

• Manage executive calendars, appointments, and meeting coordination—including occasional personal scheduling.
• Prepare and format correspondence, memos, presentations, and internal documents with accuracy and attention to detail.
• Organize and maintain filing systems, records, documentation, and supplies.
• Handle confidential and sensitive information with professionalism and discretion.

Research & Communication

• Write and proof clear, professional business communications aligned with Maven’s tone, voice, and brand standards.
• Contribute to social media posts, newsletters, website content, and marketing collateral.
• Support the development of testimonials, case studies, and success stories for marketing and business development.
• Conduct research to support strategic insights, content planning, and client initiatives.

Operations Coordination

• Track timelines, assets, and deliverables across internal and client-facing projects.
• Support planning and execution of webinars, events, and external conferences.
• Help manage ongoing initiatives, collaborative assets, client databases, and task lists.
• Maintain internal resources such as SharePoint sites, project documentation, and procedures.
• Participate in internal and external team calls/meetings/in-person events on a daily, weekly, bi-weekly, and monthly basis.

Technology & Systems Support

• Maintain accurate data across CRM, project management, and reporting tools.
• Support the implementation and adoption of new technologies or processes to improve efficiency.
• Assist in optimizing and maintaining business systems such as HubSpot, LinkedIn Sales Navigator, and Microsoft 365.

QUALIFICATIONS:

Required:

• Degree or diploma in Business Administration, Marketing, Communications, or equivalent practical experience
• At least 2 years of experience in as a office manager, administrative assistant, or operations support role.
• Strong written and verbal communication skills in English, with an ability to write clearly and professionally.
• Excellent organizational and time-management skills with a strong attention to detail.
• Proficiency with Microsoft 365 (Outlook, Excel, Word, PowerPoint, Teams, SharePoint, OneNote, Copilot).
• Ability to work independently and manage multiple projects with shifting priorities.
• Professional demeanor and discretion when handling confidential information.

Preferred:

• Experience in a marketing agency or professional services environment
• Familiarity with HubSpot CRM and marketing automation tools
• Experience with LinkedIn Sales Navigator and social selling
• Understanding of the Microsoft Partner ecosystem or B2B technology landscape
• Research, analysis, and content development capabilities
• Flexibility and adaptability to thrive in a dynamic team environment

You are a visual storyteller that engages, informs, and inspires. You have an in-depth understanding of elements such as shapes, colors, typography, images, and more to convey ideas to an audience. Sound familiar? 

RESPONSIBILITIES:

• Work on various projects and media, using design software to illustrate and develop innovative visual designs that meet business goals.
• Obtain input from account managers, ensure designs meet organizational standards and brand expectations, express ideas accurately, and represent the company or client appropriately.
• Work independently and cooperatively on numerous projects with the marketing team.
• Examine existing processes, identify flaws, and create solutions to improve design capabilities.

QUALIFICATIONS:

• Bachelor’s degree in graphic design, art, or similar discipline
• Exceptional creativity and innovative design skills
• 2+ years experience (academic and professional) with design software, including Illustrator, InDesign, Photoshop, Dreamweaver, etc.
• Proven experience with graphic design, with a strong portfolio of work.
• The ability to take direction from written or spoken ideas and convert them into a design that connects is desired.
• The capacity to manage multiple projects and meet deadlines under pressure is required.
• Experience in animation, videography, and photography is an asset.